How I Found the Best AI Tools for My Business (So You Don’t Waste Time Like I Did)
How I Found the Best AI Tools for My Business (So You Don’t Waste Time Like I Did)
If you’ve ever Googled “best AI tools,” you know the feeling: endless lists, outdated blogs, and apps that look good but don’t deliver.
That was me. Drowning in options and wasting time testing tools that never fit my workflow.
But then I figured out a system — a way to evaluate, test, and deploy AI tools that actually saved me time and made me money.
This post isn’t another list. It’s a personal walkthrough of how I find AI tools that actually work — and the exact stack I use now.
Step 1: Know Your Bottlenecks First
Before exploring AI tools:
- What’s wasting my time?
- What’s costing me money?
- What do I repeat every day?
For me, it was:
- Writing emails
- Editing videos
- Scheduling posts
- Analyzing performance reports
Once I had that list, I searched specifically for tools to solve those pain points.
Step 2: Look for Narrow Solutions — Not All-in-One Hype
Most of the best AI tools don’t try to do everything. They do one thing incredibly well.
Here’s what I found:
- MailEmpire AI: Handles all my email outreach — from cold emails to affiliate promos. The AI writes copy, segments users, and improves delivery rates.
- Synthesia: My go-to for AI-generated videos. Great for explainer videos or content I repurpose across channels.
- ChatGPT Online: I use this to draft outlines, emails, and even product descriptions. It’s my 24/7 writing assistant.
- Notion AI: For internal workflows, summarizing docs, and brain-dumps.
Discover the exact prompts, workflows, and automations I use daily in my 2025 ChatGPT Guide
Step 3: Vet Tools Like a Founder (Not Like a Fan)
Instead of asking “Is this cool?”, I ask:
- Does this integrate with my stack?
- Will this actually give me back 30+ minutes daily?
- Is the UI something I’ll actually use daily?
Most tools fail this test.
The ones that passed are now core to my business.
My Personal AI Stack in 2025
Here’s what I currently use:
- MailEmpire AI → For all things email.
- Synthesia AI → For video content. More: Synthesia AI Generator Review
- OpenAI Detector → To make sure my content stays authentic
- Free AI Image Generator Online → When I need quick visuals without copyright stress: Free AI Image Tools
What I Stopped Using (And Why)
- All-in-one marketing dashboards: Too bloated, slow, and buggy
- AI tools without proper support or tutorials: Waste of time
- Apps that promise content ranking with one click: SEO doesn’t work like that
How I Test AI Tools Now (So You Can Steal This Process)
- Timebox the test → 30 mins max
- Give one task to the tool (e.g. write subject line)
- Track time saved vs. doing it manually
- Decide after 1 week — Keep or replace
Final Thoughts
There are 1,000s of AI tools now, but you only need 5–10 that actually move the needle.
Start with a real business problem. Then go solve it with a tool that fits into your system — not one that adds more work.
If you want to save hours every week, get better results, and look like a pro without burning out — AI isn’t optional anymore.
It’s your edge.
Need help building your stack? DM me [@TechSasaka] or keep reading.
Let’s build smarter.